There is no question that to reduce the risk of a data breach and to comply with data protection laws, companies must destroy sensitive materials when it is no longer needed. Some small businesses think it is less expensive and easier to do it themselves, but unforeseen costs including money, time, and security all become apparent. Most staff cannot be bothered with using a shredder which is slow and can jam easily, so papers are often tossed casually in the garbage. When using a professional shredding company your sensitive material is removed and handled by trained professionals. Also, a Certificate of Destruction is essential if a business is asked to provide evidence that their confidential information was securely destroyed. Using an in-house shredder provides no real proof. Compared to the cost of outsourcing secure shredding services, an office shredder can be an unexpected financial drain, with ongoing maintenance, repair, and replacement. Employees also have to take time away from their work to shred documents and increase the risk of a costly security breach. It can be tempting to retain and store every document your company may ever need but this approach is never cost effective. This becomes even more wasteful as the amount of information your business generates continues to grow. Just as you need to identify and store important files, you also need to identify those that don’t need storage and can be destroyed. Physical destruction is the only 100% secure way to permanently destroy confidential data on a hard drive which cannot be done with store bought shredders.
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